Sample letters for negative response to job application

As a business owner you will often get speculative applications for jobs that may be available in your company. Even if you don’t have any vacancies, remember that the applicant has spent time and trouble writing to you and genuinely would like to work for you. You in turn should take the time to reply. There may be a time in the future when you do have a vacancy and this person may be the ideal candidate.

Letter giving a negative response to a job application – Sample 1

Dear [name of applicant],

We would like to thank you for your letter inquiring about possible vacancies as a [position] in our company.

Unfortunately at this time we do not have current opening in this field of work. We were however impressed with your initiative in contacting us as well as your qualifications and experience so we will keep your details on file. Should a position become available in the future we will let you know and you can apply in the normal way with application form followed by interview.

We wish you luck with your job humting.

Best Wishes,

[Your name]
[Your position]