Sample Letters Giving Permission to Use Copyrighted Material

The website Techterms.com gives a simple definition of copyright, “Copyright is a legal means of protecting an author’s work. It is a type of intellectual property that provides exclusive publication, distribution, and usage rights for the author. This means whatever content the author created cannot be used or published by anyone else without the consent of the author.”

The following are two forms you can use to give someone permission to use some of your work. The first is where you have negotiated a fee for the use of your work, and the second, where you are giving permission to use it for free.

Sample Letter giving permission to use copyrighted material for a fee

I/we (“the Grantor”) am/are the Copyright owner of the following material/publication:

[Specify material/publication]

And I give my express permission for:

[Name of approved user)  (“the Grantee”]

To use the part or parts of said material specified below in local, national or worldwide communications/distribution for the agreed term [period of time] and payment of the consideration [agreed fee] detailed below.  This permission does not become valid until payment of the agreed sum has been received and will expire at the end of the agreed term.

The material/publication or any part or parts thereof may be used only for the following purpose:

[Specify purpose]

For the agreed period of time :

[Specify dates this agreement covers]

And the agreed amount of:

[Specify currency and amount]

This agreement is dated:  [Insert date]

And is made between:

[Grantor’s details]  and  [Grantee’s details]

Signed by the Grantor:

Signed by the Grantee

Sample Letter giving permission to use copyrighted material for free

I/we (“the Grantor”) am/are the Copyright owner of the following material/publication:

(Specify material/publication)

And I give my express permission for:

(Specify approved user charity)  (“the Grantee”)

To use the part or parts thereof said material specified below in local, national or worldwide communications/distribution for the agreed term (period of time) detailed below for use by the Grantee in their capacity as a Registered Charity only.

[Specify purpose]

For the agreed period of time :

[Specify dates this agreement covers]

And the agreed amount of:

[Specify currency and amount]

This agreement is dated:  [Insert date]

And is made between:

[Grantor’s details]  and  [Grantee’s details]

Signed by the Grantor:

Signed by the Grantee