Once an offer of employment has been accepted by a candidate, it is courteous to contact the other candidates who were interviewed and let them know they have been unsuccessful.
Rejection letter to unsuccessful job applicant – Sample 1:
[Business address]
[Date]
Dear [Name of Applicant],
Thank you for attending the interview for the position of [position title] on [date].
We are sorry to inform you that you were unsuccessful on this occasion. Although you have excellent qualifications, the candidate we appointed had more recent and relevant experience than you.
I’m sure you will be successful in finding suitable employment very soon and I wish you the very best in your future job searches.
Yours Sincerely,
[Name of Sender]
[Title]
[Email]
Negative response to unsuccessful job applicant – Sample 2:
[Business address]
[Date]
Dear [Name of Applicant],
We would like to thank you for your application for the position of [state position]. We interviewed a lot of applicants but only selected a few to move on to the next stage of the hiring process. We regret to inform you that you didn’t pass the initial interview.
We appreciate the time and effort that you made to apply for this position and we encourage you to apply for future openings in our company.
Sincerely,
[Name of Sender]
[Title]
[Email]
Negative response to unsuccessful job applicant – Sample 3:
[Business address]
[Date]
Dear [Name of Applicant],
Thank you for your recent interview with [Organisation] for the position of [Job Title]. It is with regret that I must inform you that after careful consideration you have been unsuccessful on this occasion.
[Organisation] will be keeping your CV on file, and in the event that a position comes open for which you are well suited we will be in contact.
Thank you again for your interest in working with [Organisation].
Yours Sincerely,
[Name of Sender]
[Title]
[Email]
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