Sample letter to acknowledge a payment

When you are allowing a customer (or friend or relative), to pay for goods or repay a loan on a monthly (or similar interval) basis, make sure you record each payment so there are no misunderstandings in the future. It protects both the seller/lender and the borrower.

Letter acknowledging payment from a customer – sample 1

Invoice No:

Invoice date:

Invoice amount:

Dear [name]

We acknowledge receipt of your payment in the sum of [amount paid] being the agreed part payment of the outstanding amount due on the above detailed invoice.

We thank you for continuing to adhere to our payment plan agreement dated [dd/mm/yyyy] and provide the following statement of account:

Total invoice amount: …….

Less total payment to date: ……..

= outstanding balance: ……..

We trust that you will continue to make payments under our agreement and look forward to receiving your payment on (or before) [dd/mm/yyyy] being the next due date for part payment.

Once again, thank you for your business and we look forward to being of assistance to you in the future.

Letter acknowledging payment from a friend or relative – sample 1

Agreement date: ………..

Total amount owed:

Dear [name]

Thank you for your payment today of [amount paid] which is a part payment of the amount due on the above agreement.

Thank you for continuing to adhere to our payment plan which we agreed on [dd/mm/yyyy].

This is  a statement of account:

Total amount owed: …….

Less total payments to date: ……..

= outstanding balance: ……..

Just a reminder that your next payment is due on (or before) [dd/mm/yyyy].

Once again, thanks for your payment.

About Me


I’m Sue and I’ve written all the letters on this website. I hope you’ll find them useful.

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