Sample Letter Final Notice Before Legal Action

It is unfortunate that there will always be some customers who can’t or won’t pay their bills. As long as you have worked your way through the six step process to try and obtain your overdue amount, this letter is the final one to send before you instigate legal proceedings.

Letter of final notice before legal proceedings – Sample 1:

[Business name]
[Business Address]

[Date]

Re: Invoice no: [number here]

Dear [Sir / Madam],

We are very surprised and disappointed that you have not replied to our letter sent on [date] where we sent a final reminder that your account is overdue by [amount].

We have always had good business relations in the past but as a [small/medium sized] business ourselves, we cannot allow overdue amounts to remain unpaid indefinitely. Unfortunately this means that with regret we must inform you that unless this amount is paid by [date] we will have no other option but to begin legal proceedings to recover the overdue amount.

If there are any outstanding reasons why you have not yet paid please get in touch immediately so we may discuss them further.

Yous Sincerely,

[Name]
[Title]
[Email]

 

Letter of final notice before legal proceedings – Sample 2:

 

[Date]

Re: Invoice no: [number here]

Dear [name of recipient],

We are very surprised and dismayed that despite our previous correspondence with you, your outstanding balance of [amount] still remains unpaid.

We have sent five previous reminders of the amount and it is now [length of time] since your payment actually  became due. Despite our recent good business relationship we are left with no option but to instigate legal proceedings if your payment has not been received by [insert date Рaround 7 days from the date of the letter].

Should there be some extenuating reason why you have been unable to pay, please get in touch immediately so we can discuss the matter further.

Yours Sincerely,

[Name of Sender]