Sample Initial Notice of Balance Discrepancy

Sample 1:



Dear [Name of Recipient],

In the letter that you sent to me on [Date], the current balance is different from what my records tell me. I attached the letter that you sent me and I hired an accountant to find the discrepancy on the balance.

I’m still waiting for the checks that were delivered to my accountant and we will start to review everything. We are expecting that it will be ready for your review with the next 10 days.

I will get back to you right away and I will send all the required documentations once I’m satisfied with the accuracy of the accounting. Thank you for your cooperation on this issue.


[Signature over Printed Name]



Sample 2:



Dear [Name of Recipient],

I would like to point out a few discrepancies on the letter that you sent last [Date] because the amount written on the letter was different from the one that I have on my records.

I am currently checking all of the transactions that I made and the payments throughout this year. I am collecting the checks and the receipts to make sure that I made the right computations. I am writing this letter to ask for your help. If you find any discrepancies on my account, please inform me right away.

I am already doing some of my work to check the balance of my account to make sure that it is correct. I will send all the necessary documents needed after checking everything. Thank you for your cooperation.

Yours Truly,

[Signature Over Printed Name]



Sample 3:



Dear [Name of Recipient],

I am writing this letter to inform you of the balance discrepancy on my account based on the latest letter that you sent me.

Based on my own records, I already paid a total of [Input Payment], but on the letter that you sent me, only [Amount on the Letter] is credited on my account. I would like to request an audit on my account and I will try to look for the receipts that I have because I haven’t missed a payment since [Date].

I will also ask my accountant to check everything for me to make sure that my records are correct. Thank you for your cooperation.


[Name of Sender]

About Me


I’m Sue and I’ve written all the letters on this website. I hope you’ll find them useful.

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