Sample letter accepting a proposal to tender

When you receive an invitation to tender, make sure you read the enclosed description and criteria carefully. While it is a compliment to your business to receive the invitation you must be sure you can fulfill the requirements in full before accepting. A formal letter of acceptance is then sent to the company in question.

When you have studied the proposal and decided you can fulfill the requirements, use this template to accept the offer.

[Company Name]

[Company Address]

[Date]

Dear [Name of person who invited you to tender]

Thank you for contacting [company name] regarding the [Project Name].

We are delighted you have invited us to tender for the work and on behalf of [company name] we accept your invitation.

Our tender will be submitted shortly and within the required timescale.

Yours Sincerely,

[Your Name]

[Your Position]