Sample letter requesting a salary increase

Deciding whether to ask for an early pay rise is always a difficult decison to make. You know you’re worth the extra money but you don’t necessarily want to antagonise your employer by asking for more money before the annual round of pay negotiations. However if you truly believe you warrant an increase in salary then use the following guidance and sample letter to go for it!

You should always start by doing some fact finding:

  • What specialist skills do you possess?
  • How much extra income did you bring into the business?
  • Did you obtain lucrative contracts on your own merit?
  • Have you created measurable cost saving methods/products?
  • Are you working at a higher level to cover for staff absences?
  • Are you considered as essential personnel?
  • What salary are comparable jobs being paid at in other companies?
  • Any other ways in which you are an asset to the business?

Make sure to mention these in your letter.

Letter requesting a salary increase – sample 1

Dear [manager’s name]

In my current role as [your job name] I am paid a salary of [amount], this was reviewed in [month] last year.

I have now worked for the company for [number] years and feel that I have carried out my work conscientiously during this time. Recently I have been working on [project name] and as a result of my efforts the company has been awarded a contract of [amount]. I would respectfully request that you consider awarding me a rise in salary to reflect the value my work has added to this year’s turnover.

I hope you will consider my request.

Yours sincerely,

[your name]

Letter requesting a salary increase – sample 2

Dear [manager’s name]

In my current role as [your job name] I am paid a salary of [amount], this was reviewed in [month] last year.

I have now worked for the company for [number] years and feel that I have carried out my work conscientiously during this time. Recently I have been acting floor supervisor to cover for the long term absence of [name] and would appreciate the opportunity to be paid for my work at the current rate for that role.

I realise that this is only a temporary position but my diligence and skills mean that I am certainly carrying out work at that level.

I hope you will consider my request.

Yours sincerely,

[your name]

Letter requesting a salary increase – sample 3

Dear [manager’s name]

In my current role as [your job name] I am paid a salary of [amount], this was reviewed in [month] last year.

I have now worked for the company for [number] years and feel that I have carried out my work conscientiously during this time. You will recall that in my own time I developed a [procedure / software etc] that was designed to save time and money during the manufacturing process. This has now been implemented and to my delight has proven to have saved the company [amount] during the first [six months] of use.

I would be grateful if you would consider awarding me a pay rise to reflect the fact that my efforts have added to the company’s profits this year and for the forseeable future.

I hope you will consider my request.

Yours sincerely,

[your name]

Letter requesting a salary increase – sample 4

Dear [manager’s name]

In my current role as [your job name] I am paid a salary of [amount], this was reviewed in [month] last year.

I have now worked for the company for [number] years and feel that I have carried out my work conscientiously during this time and I have recently been given extra duties and responsibilities.

With my current responsibilites and qualifications I believe a higher salary than I am currently receiving would be deserved. I have in fact been offered a job at another company carrying out the same duties but at a salary of [new salary], and although I have no wish to leave this employment as I am very happy here, I cannot afford to turn down this offer unless some improvement in my salary could be arranged.

I would be grateful if you would consider awarding me a pay rise otherwise I will have no other option but to accept the offer made to me.

I hope you will consider my request.

Yours sincerely,

[your name]