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Sample Late Payment Cover Letter

Sample 1:


Dear [Name of Recepient],

We included the payment with an amount of Two Thousand Dollars ($2,000) to settle and clear up the balance in our account together with this letter.

We are very sorry for the delay of payments because there have been a lot of unexpected financial issues on our side that we had to deal with. We are hoping that you will understand our circumstances and we did our best to provide the payment as soon as possible. However, we are also happy to inform you that we are already on the road to recovering financially and we are looking forward to deal with you in the future.

Thank you for your understanding and we hope to have another transaction with you in the future.

Sincerely yours,





Sample 2:


January 28, 2015

Michael Green
123 Bradley St.
Corpus, Christi, TX


James Reed
Customer Service
ABC Corporation
456 Mango St.
Corpus, Christi, TX

Dear Mr. Reed,

I would like to apologize if the payments for the [product ordered] were delayed. I have never missed a payment schedule ever since I started paying for the [product ordered] and I’m very sorry if I failed to meet your expectations.

I hope that this mistake will not be a big problem on my credit on your company. Together with this letter is the monthly payment for the [product ordered]. You can be sure that the following payments will be done on a timely basis and I will see to it that it will be paid on time.

I am also hoping that my failure to pay on time did not cause any problems to your company. I really appreciate the quality of products and services that you are giving me and I’m terribly sorry if I caused problems for your business in any way. I will not make the same mistakes in the future and thank you for your understanding.




Michael Green



Sample 3:


Dear [Name of Recipient],

This letter is sent as an apology for the late rent payments. Enclosed in this letter is the payment for last month with an amount of [Enter Amount].

We always pay our rent on time, but there have been a lot of financial problems in my family so we failed to pay it on time. Rest assured that the payments for the following months will be on time as we successfully resolved all of our pending payments including our payments for the rent.

We are also apologizing if our late payments caused any problems to you and we will guarantee that this kind of mistake will not happen in the future. Thank you for your kind consideration.


Yours truly,


[Name of Sender]

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