How to advise a change in terms and conditions You should keep an eye on your terms and conditions of supply and update them as and when necessary. If it is a small amendment, such as requiring an order number on all delivery notes, a letter such as the following will be sufficent, however if…
Category: Business Correspondence
Sample letter of legal proceedings for non payment of debt
This is the final stage in the six step process to recover outstanding debts from your customer. Make sure you have followed the procedure before you send this letter which threatens legal proceedings. Letter notifying legal proceedings – Sample 1: [Business name] [Business Address] Customer Account No: {123456] Amount Due: [amount] Dear [debtor’s name] Notice…
Sample job offer letter
A job offer letter should contain the following: Name of the recipient The title of the job on offer, The base annual salary of the job on offer Details of any bonuses that might be available Any additional terms which may have been discussed in the interview that would not be part of a standard…
Sample Letter of Complaint About Incorrect Billing
How to complain about a mistake in an invoice Mistakes can happen, so always check your invoices/bills as soon as you receive them. Once you notice that an invoice has an incorrect amount listed, you should contact the business concerned immediately so that they can adjust the total. Letter of Complaint About Incorrect Billing –…
Sample Letter suggesting a potential business partnership
A letter suggesting a potential business partnership should contain the following information: an explanation of why a partnership should be considered why you believe that a partnership would be beneficial to each party information on a potential offer an invitation to discuss some form of partnership an invitation for the recipient to respond Include contact…
Sample letter notifying customers of a discontinued product
When you discontinue a product you should let your customers know as soon as possible either by letter or email. The letter should contain details: About the product which will no longer be available Of the date on which its distribution will cease. If there are any plans in place for dispersing the remaining warehouse…
Sample letter of thanks for working overtime
When employees work overtime to complete a project or task for you, there is no doubt that they would like to receive acknowledgement for their extra effort. A thank you letter for their overtime work would definitely be appreciated. A thank you letter or email for working overtime should include three main topics: A thank…
Sample employee suspension letter
An employee suspension letter should include the following: When the suspension will take effect Any administrative tasks that are required of the employee Any information regarding the employee’s wages Any instructions regarding the use of your business’s property If your business has policies in place relating to a suspension, then instructions on where to find…
Sample letter to compliment an employee
A letter complimenting an employee should include some background information to explain why they are receiving the letter. Be sure to include the details of the employee’s name, job title and what the employee does in his or her job. You could include details such as how long the employee has worked for you and…
Sample letter informing customers about closure of business
What to include in a business closure letter: The date when you know for certain that you will cease trading As much notice as possible so your customers can find an alternative supplier Include a date after which you will not be accepting any more orders An explanation as to why you are closing (optional)…
