Sample Late Payment Cover Letter

Sample Late Payment Cover Letter

Forgetting things is a common problem, but in business it can cause bad relations between companies especially where money and late payments are concerned. If you do forget or overlook a payment, pay it AS SOON as you are made aware of the discrepancy.

It is good form to send a covering letter with your payment to explain why you were late with your payment. A nice apology will go a long way to repair a fraught relationship and may well allow you to purchase other goods on credit in the future instead of being potentially blacklisted.

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Late payment cover letter – Sample 1

[your business name]

[business name]
[business address]

[date]

Dear [name]

Please find enclosed my payment for [account number / invoice number] which I’m afraid to say is well overdue.

I can only apologise for my oversight which was not intentional, but rather a result of [insert your particular reason here. Make it truthful. The following are some examples]

my taking annual leave and forgetting to pass on a message to my staff to ensure that ourstanding invoices were paid.

a member of staff being taken ill and not updating the paid and unpaid invoices causing confusion.

a memeber of staff mistakenly marking your invoice as paid.

your invoice being mis-filed.

one of our biggest clients not paying their bill causing us cashflow problems which are now resolved.

I would like to assure you that this will not happen again as we pride ourselves on being a prompt and reliable paying company.

Once again I hope you will accept my sincere apologies.

Yours sincerely,

[Your name]
[Your position]