Sample letter complaining about discrimination

There are many types of discrimination, none of which should be tolerated in the workplace or anywhere else.

The following letter should be used to complain about the alleged discrimination and sent to the appropriate person or department (usually HR) at your work.

If this happened outside of work, then find the appropriate manager’s name or whoever was in charge at the time of the alleged incident and address the complaint letter to them.

A letter alleging discrimination should contain the following:

  1. The date of the incident
  2. Where it occurred
  3. The person accused
  4. Details of the incident
  5. What your actions were at the time
  6. Whether it was witnessed by anyone and their names and contact details if so
  7. What outcome you would like to see as a result of your complaint

Letter complaining about discrimination – sample 1

Dear Mr. Rose,

It has been brought to my attention that one of my employees at [Organisation One] feels that (s)he suffered from [Type of Discrimination] from [Organisation Two] on [Date]. This employee alleges that (s)he was [Details of Discrimination] and assures me that there were witnesses to this incident.

I understand that this type of behaviour is not typical of [Organisation Two] however I must insist that this complaint be investigated to the fullest extent possible. I also request that the results of this investigation be sent to me so that I might personally review the findings.

If you care to speak to me about this matter, please do not hesitate to contact me on [Telephone Number or Email Address]. I look forward to resolving this matter in the near future.

Yours sincerely,