It is an honour to be invited to speak at an event, but there will be times when you are unable to attend. It is best to let the event organiser know as soon as possible that you will not be available so they can have ample time to invite someone else.
The following is a sample letter you can adapt to your own circumstances.
Letter declining an invitation to speak at an event – sample 1
[Event organiser’s name]
[Event organiser’s business address]
Dear [Name]
Thank you so much for your kind invitation to speak at your event on [date].
It is with much regret that I must decline your invitation as I [insert reason], however I would be happy to be considered for any future events.
I’d like to take this opportunity to wish you well for your event and I hope it is a huge success.
Yours Sincerely,
[Your name]
Letter declining an invitation to speak at an event – sample 2
[Event organiser’s name]
[Event organiser’s business address]
Dear [Name]
I was very pleased to receive your invitation to speak at your [event name] on [date].
In other circumstances I would have been delighted to accept your offer, however unfortunately I [insert reason] so I’m afraid I must decline in this instance.
I do hope that the day will be a great success [next part of sentence is optional] and please feel free to contact me if you have any future events in which I could be of assistance as a speaker.
Yours Sincerely,
[Your name]
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