Sample letter to landlord requesting repairs

When something goes wrong with your rental property it is vital to check whether the repair is covered under your Rental Agreement. Generally speaking all the utilties are covered but other items such as broken windows, dripping taps etc may or may not be covered depending on what was agreed to when you signed your Rental/Tenancy Agreement.

If you have a serious problem such as a water leak, you should telephone the emergency help number you will have been given by your landlord at the beginning of your tenancy. Neither you nor your landlord want to have the property suffer severe damage so speed is of the essence.

For less serious matters such as a blocked gutter, you should write or email your landlord as soon as you notice the problem.

*You may have been given contact details of a Management Company to contact instead of your landlord

What should be included in a letter to a landlord requesting repairs?

A letter sent to a landlord requesting repairs to a rental property should include:

  1. Name
  2. Address of property
  3. Details of the fault
  4. Date the fault was noticed
  5. Urgency of the repair needed
  6. When you are available at the property
  7. How best the landlord can get in touch with you

Tenant Letter to Landlord Requesting Repairs – sample 1

[Your address]


[Landlord (or Management Company contact) name]
[Contact Address]

Dear [Name],

I am currently your tenant at [Address] and am writing to notify you that the property requires a [few] repairs.

[Detail repair/s]

  1. The pipe to the kitchen sink has begun to leak.
  2. The radiator in the master bedroom is permanently cold.
  3. A gutter at the back of the house is blocked.

I have checked and all of these issues are listed as being a landlord’s responsibility under the terms of my tenancy agreement.

My home phone number is [Number] and my email address is [Address]. Either is suitable for contacting me to let me know when workmen will be at the property, though I would appreciate at least 24 hours warning. If I am unable to be home to meet the workmen please could you escort them inside as per the terms of my tenancy agreement?

I look forward to hearing from you soon regarding these matters.

Thank you,

[Your name]

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I’m Sue and I’ve written all the letters on this website. I hope you’ll find them useful.

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