Sample Request for Price Quote

Sample Request for Price Quote

 

A price quote is a promise to supply goods on the terms quoted, so when you request a quote you should make sure it is very clear what you are asking to be included in it. For instance are carriage costs or insurance to be included? Depending on the size of your potential order, you can also ask about any discount structures.

Here are four examples of letters or emails asking other companies to supply goods to you for the best price possible.

TIP: It makes a better impression if you can find the name of the manager of the sales team and address them by that name in the letter/email.

Also try our letter requesting a wholesale price list

Letter requesting price quote sample 1

[Your Business Address]

[Supplier’s Address]

[Date]

 

To [Sales Manager’s Name]

We at [Name of your Company] would like to request a price quote for the following items:

[List the items]

We would be interested in any bulk purchasing deals you may have as we are looking to purchase large quantities of these goods [mention quantities needed]. We are in a position to purchase these goods immediately if the price is within our allocated budget.

Please feel free to call me if you need any further information in order to provide us with a firm price.

We look forward to hearing from you.

Sincerely,

[Signature over Printed Name]
[Title]
[Name of Company]
[phone number]

 

Letter requesting a price quotes – sample 2

[Your Business Address]

[Supplier’s Address]

[Date]

 

To [Sales Manager’s Name]

We at [Name of your Company] would be grateful if you would provide us with a quote for the following items:

[List the items]

If your quote is acceptable to us we would be interested in maintaining a long term relationship with you which could entail increasing the variety of goods we purchase from you.

With the potential long term nature of this request we would be delighted if you would give us your best possible price for these items.  We are an established business with a good reputation and so you can be assured of prompt payment on receipt of your invoices in future.

Please feel free to call me if you need any further information in order to provide us with a firm price.

We look forward to hearing from you.

Sincerely,

[Signature over Printed Name]
[Title]
[Name of Company]
[phone number]

 

Letter requesting price quote sample 3

[Your Business Address]

[Supplier’s Address]

[Date]

 

To [Sales Manager’s Name]

I write as [owner/buyer/procurement officer] for [Company name]  My interest lies in your product/item number in [size and quantity].

Would you please provide a quote for the cost of the above delivered to our [site/location] and the lead time you necessary to meet our requirements.

Please also give details of your terms and conditions for payment.

Sincerely,

[Signature over Printed Name]
[Title]
[Name of Company]
[phone number]

 

Letter requesting price quote sample 4 (for a service)

[Your Business Address]

[Supplier’s Address]

[Date]

 

To [Sales Manager’s Name]

I write as [owner/buyer/procurement officer] for [Company name]

I am interested in the cost of your service to [describe service required]. Please provide a comprehensive quote for the cost of, likely duration of any disruption to our business and lead time for you to provide the service we require and include your terms and conditions for payment.

Please contact me on the above/following telephone number if you require any further information.

Yours Sincerely,

[Signature over Printed Name]
[Title]
[Name of Company]
[phone number]